It irks me how often businesses misuse AI buzzwords. Here’s a no-nonsense glossary that will help you separate real innovation from marketing fluff.

As a founder building AI-native products, it irks me how often startups (and even large enterprises) misuse AI buzzwords. A chatbot bolted onto a product does not make it “AI-First.” So, if you’re a business leader trying to cut through the noise, here’s a no-nonsense glossary that will help you separate real innovation from marketing fluff. I’ve also included practical business use cases to make it real.


1. Foundational Model

What it is: Massive pre-trained models (like GPT, Claude, Gemini) that serve as the “brain” behind AI products.
Business Example: GPT-4 can power customer service automation, legal summarisers, or internal research tools — but only after tailoring it to your business context.

2. Large Language Model (LLM)

What it is: A specialised foundational model focused on understanding and generating human language.
Business Example: Used to auto-draft emails, summarise reports, or power smart search on your knowledge base.

3. AI Assistant

What it is: A chatbot-like interface built on top of an LLM, enriched with your data and business logic.
Business Example: An internal assistant for employees to query HR policies, product documentation, or workflows.

4. AI Agent

What it is: An autonomous or semi-autonomous AI system that performs tasks and makes decisions across tools and systems.
Business Example: An AI agent that handles onboarding by generating documents, sending emails, and updating CRM entries.

5. RAG (Retrieval-Augmented Generation)

What it is: A method that lets LLMs retrieve relevant documents in real-time instead of relying on static training data.
Business Example: Your sales team can ask, “What are our current enterprise pricing tiers?” and get answers from the most up-to-date internal documents.

6. Embeddings

What it is: High-dimensional vector representations of text, used to find semantically similar documents.
Business Example: Powering search across thousands of support tickets to find related cases and responses.

7. Fine-Tuning

What it is: Training a foundational model further on your proprietary data.
Business Example: A financial services firm fine-tunes a model on its regulatory data to ensure compliance-aware AI outputs.

8. Zero-Shot & Few-Shot Prompting

What it is: Techniques to guide LLM behavior using examples (few-shot) or clear instructions (zero-shot).
Business Example: Giving the model one or two examples of tone and format so it consistently drafts blog posts in your brand voice.

9. Vector Database

What it is: A database built to store embeddings and perform fast similarity searches.
Business Example: Back-end infrastructure that makes an AI-powered knowledge base instant and accurate.

10. Hallucination

What it is: The AI confidently giving false or made-up answers.
Business Tip: Only trust vendors who can show safeguards like RAG pipelines, source citations, and fallback logic.

11. Multi-Agent Systems

What it is: Orchestrating multiple AI agents that coordinate with each other to complete complex tasks.
Business Example: A product development workflow where one agent drafts specs, another validates feasibility, and a third schedules tasks.

12. Guardrails

What it is: Safety and control frameworks for AI outputs.
Business Example: Preventing legal or compliance-violating responses in customer support.


Contrarian Terms You Should Be Wary Of:

  • “AI-First”: This means your product wouldn’t exist without AI as the core logic — not just a chatbot bolted on.
  • “Copilot”: Often just a marketing term for glorified autocomplete.
  • “Autonomous AI”: Ask what fallback mechanisms exist; most systems aren’t truly autonomous.

Final Thought

Don’t let marketing jargon cloud what AI can really do for your business. Whether it’s automating internal workflows, transforming customer support, or turning your documentation into a competitive advantage — it’s all possible, but only with clear understanding and the right architecture.

➡️ Book a free consultation call with us to explore how AI can transform your business — and cut through the noise.

Understanding the Difference Between GPT Models: Which One Should You Choose?

What Are GPT Models?

GPT (Generative Pre-trained Transformer) models are AI models trained to understand and generate human-like responses. They vary in:

  • Speed – How fast they generate responses
  • Accuracy – How detailed and precise the responses are
  • Cost – Some models are more cost-efficient than others
  • Use Case – Some are better for simple tasks, while others are best for complex conversations

Let’s compare the different GPT models available for your chatbot.

Comparing GPT Models: Which One is Right for You?

Here’s a simple breakdown of the GPT models you may find in your chatbot settings.

ModelBest ForProsCons
GPT-4o (Latest & Best)Best overallFastest response timeMore advanced reasoning & accuracyMore cost-effectiveStill relatively new, might have minor inconsistencies
GPT-4Complex queries & detailed responsesHigh accuracyGreat for in-depth responsesSlower than GPT-4o
GPT-4 TurboLightweight tasks & casual conversationsQuick & efficient Budget-friendlyLess capable for deep analysis
o1-miniBasic chatbot tasksCheapest & fastest Good for FAQs & simple queriesNot ideal for complex topics or advanced reasoning

Which GPT Model Should You Use?

Choose GPT-4o if:

  • You want the best AI experience with fast, highly intelligent responses.
  • Your chatbot handles complex tasks like financial advice, legal explanations, or technical support.
  • You want the most cost-efficient and balanced option for high-quality responses.

Example Use Case:
💬 User: “Explain how blockchain works in simple terms.”
🤖 GPT-4o Chatbot: “Blockchain is a digital ledger that records transactions securely. Each transaction is stored in a ‘block,’ and blocks are linked together to form a chain. This makes data tamper-proof and decentralised.”

Choose GPT-4 if:

  • You need highly detailed, research-backed responses.
  • Your chatbot serves professionals, legal experts, or technical users.
  • Speed isn’t a priority but accuracy is.

Example Use Case:
💬 User: “What are the long-term effects of inflation on global markets?”
🤖 GPT-4 Chatbot: “Inflation impacts global markets by reducing purchasing power, increasing interest rates, and influencing exchange rates. Over time, central banks adjust monetary policies to balance inflation and economic growth.”

Choose GPT-4 Turbo if:

  • You need a chatbot that’s faster and more cost-effective than GPT-4.
  • Your bot handles business inquiries, FAQs, and product recommendations.
  • You want a balance between performance and affordability.

Example Use Case:
💬 User: “What’s the best laptop for gaming?”
🤖 GPT-4 Turbo Chatbot: “For high-performance gaming, the XYZ laptop with an RTX 4080 GPU and a 144Hz display is a great choice!”

Choose GPT-4o-mini if:

  • You need a chatbot for casual interactions or general FAQs.
  • Your bot doesn’t need deep analysis or complex reasoning.
  • You want a fast, budget-friendly option.

Example Use Case:
💬 User: “What’s the weather like today?”
🤖 GPT-4o-mini Chatbot: “It’s sunny with a high of 75°F. Perfect day to go outside! ☀️”

Choose o1-mini if:

  • Your chatbot handles basic FAQs and simple conversations.
  • You don’t need detailed answers but prioritize speed and efficiency.
  • Your focus is on reducing AI usage costs.

Example Use Case:
💬 User: “How do I reset my password?”
🤖 o1-mini Chatbot: “Go to Settings > Security > Reset Password. Follow the steps to change it!”

Final Thoughts: Pick the Right Model for Your Needs

  • Use GPT-4o for the best balance of speed, intelligence, and cost-effectiveness.
  • Use GPT-4 if you need the most detailed, high-quality responses.
  • Use GPT-4 Turbo for a fast, affordable option with strong accuracy.
  • Use GPT-4o-mini for lightweight chatbot tasks and casual conversations.
  • Use o1-mini if you need a budget-friendly chatbot for simple FAQs.

Ready to choose your model? Go to your chatbot settings and select the best GPT version for your business!

Chatbot Behaviour Settings: How to Train Your AI for the Perfect Responses

What Are Behaviour Settings?

Behaviour settings define how your chatbot talks and what guidelines it follows. These settings shape:

  • Tone – Should it be friendly, formal, or casual?
  • Response Style – Should it be detailed, concise, or persuasive?
  • Restrictions – What should the chatbot avoid saying?

Think of behaviour settings as a set of rules that tell your chatbot how to respond in every interaction.

Predefined Chatbot Behaviours & Prompts

Here are six common chatbot behaviours you can choose from, along with system prompts to help you set them up.

Friendly & Conversational

  • Best for: Customer support, brand engagement, casual interactions
  • Tone: Warm, engaging, casual
  • Prompt Example: “You are a friendly AI assistant. Always use a warm and cheerful tone. Make users feel welcome, be conversational, and use emojis where appropriate. Keep responses engaging and easy to understand.”
  • Example Response:
    💬User: “Tell me about your services.”
    🤖Chatbot: “Absolutely! 😊 We offer [service list]. What can I help you with today?”

Professional & Formal

  • Best for: Corporate chatbots, legal, finance, HR
  • Tone: Polite, structured, authoritative
  • Prompt Example: “You are a professional AI assistant. Maintain a polite and formal tone in all responses. Avoid slang or casual phrases. Provide clear, well-structured information.”
  • Example Response:
    💬User: “Tell me about your services.”
    🤖Chatbot: “Certainly. Our company provides [service list]. How can I assist you further?”

Knowledge & Technical

  • Best for: IT support, technical documentation, developer tools
  • Tone: Informative, detailed, expert-level
  • Prompt Example: “You are a highly knowledgeable AI assistant specialising in technical subjects. Your responses should be structured, accurate, and detailed. When explaining concepts, break them down step-by-step with examples.”
  • Example Response:
    💬 User: “How does blockchain work?”
    🤖 Chatbot: “Blockchain is a decentralised ledger that records transactions securely. It consists of blocks linked together cryptographically. Here’s how it works: [Step 1, Step 2, Step 3].”

Persuasive & Sales-Oriented

  • Best for: Sales chatbots, e-commerce, lead generation
  • Tone: Enthusiastic, persuasive, engaging
  • Prompt Example: “You are a persuasive AI assistant designed to help customers make purchasing decisions. Highlight product benefits, suggest alternatives, and create urgency when appropriate. Keep responses engaging and customer-focused.”
  • Example Response:
    💬 User: “Why should I buy this laptop?”
    🤖 Chatbot: “Great question! This laptop is perfect for high-performance tasks with its powerful processor and long battery life. Plus, it’s currently on sale for a limited time! 🎉

Supportive & Empathetic

  • Best for: Mental health, HR, customer complaints
  • Tone: Calm, caring, understanding
  • Prompt Example: “You are an empathetic AI assistant. Your primary goal is to provide support and reassurance. Use a compassionate tone, validate user concerns, and provide helpful resources where needed.”
  • Example Response:
    💬 User: “I’ve been feeling stressed lately.”
    🤖 Chatbot: “I’m really sorry to hear that. It’s completely okay to feel this way. If you’d like, I can share some relaxation techniques or resources that might help. 💙”

Direct & No-Nonsense

  • Best for: Minimalist responses, executive assistants, productivity tools
  • Tone: Brief, to the point, efficient
  • Prompt Example: “You are a direct AI assistant. Keep responses short, factual, and to the point. Avoid unnecessary details or pleasantries while remaining professional.”
  • Example Response:
    💬 User: “What services do you offer?”
    🤖 Chatbot: “We provide [service list]. Need more details?”

Customising Your Chatbot’s Behaviour

If you want full control, you can customise your chatbot’s behaviour by writing your own prompt.

Customisable Prompt Template:
“You are an AI chatbot designed for [industry/use case]. Maintain a [tone] and prioritise [goal]. Your responses should be [concise/detailed/persuasive].”

Examples:

  • Casual & Fun: “You are a playful AI assistant. Keep conversations lighthearted, throw in jokes, and make responses engaging!”
  • AI Expert Advisor: “You are an AI expert trained in [field]. Always provide highly detailed, structured, and research-backed answers.”
  • Minimalist Assistant: “You are a concise AI. Keep responses under 20 words unless the user asks for more details.”

Final Thoughts: Pick the Right Behaviour for Your Chatbot

When choosing a behaviour, ask yourself:

  • Who is my chatbot interacting with? (Customers, employees, developers, etc.)
  • What tone fits my brand? (Friendly, professional, technical?)
  • How detailed should responses be? (Short & fast or in-depth explanations?)

Remember: You can always test and tweak the behaviour settings until you find the perfect fit!

Get Started Today!

Go to your chatbot settings, choose a predefined behaviour or customise your own, and start training your AI for the best possible responses!